Boao Forum for Asia Charter
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Article 16 The GMM Quorum and Voting
1. The quorum required for each GMM is constituted by one-third of the Full Members.
2. Each Full Member has one vote at the GMM, or, Extraordinary General Meeting of Members of BFA. Voting will take place by a show of hands or by secret ballot, upon request by at least three Full Members or a member of the Board of Directors. Voting by proxy shall be allowed in accordance with the rules prescribed by the GMM.
Article 17 Extraordinary General Meeting of Members
The Board of Directors, upon the written request of at least one-fourth of the Full Members, shall convene an Extraordinary General Meeting of Members for the purpose of deliberating any urgent matter that cannot be deferred until the next GMM.
Article 18 The Board of Directors
1. The Board of Directors shall be the supreme executive body of the GMM and shall be responsible to the GMM.
2. The members of the Board of Directors shall be elected by a simple majority of the Full Members at the GMM.
3. A meeting of the Board of Directors shall be held at least once a year coinciding with the GMM at the headquarters of BFA.
4. Upon the request of at least three Board Members and approved by a majority of Board members, the Chair of the Board may call for a Special Meeting of the Board.
Article 19 Composition of the Board of Directors
1. The Board of Directors shall consist of eleven members. The first Board of directors will have a term of five years and later Boards of Directors will have a term of three years. Seven directors shall be elected from the Diamond Members, Platinum Members and Initial Members and are eligible for re-election.
2. Two directors shall be elected from the Honorary Members amongst themselves and are eligible for re-election.
3. The Secretary-General and a representative of the Bo'ao Aquapolis shall be ex-officio members of the Board of Directors.
4. No more than four members of the Board of Directors shall come from the same country/economy.
5. Subject to approval of the GMM, the number of Directors of the Board may be changed.
Article 20 Chair and Vice-Chair of the Board of Directors
1. There shall be a Chair and a Vice-Chair of the Board of Directors.
2. The Chair and Vice-Chair shall be elected by at least two-thirds of the Members of the Board of Directors in a meeting of the Board. The election of the Chair shall follow a principle of balanced distribution among geographic areas.
3. The Vice-Chair shall be a representative from the host city --Bo'ao.
4. The Chair and Vice Chair for the first Board shall serve a term of five years and shall be eligible for re-election. The Future Chair and Vice Chair will have a term of three years.
5. Should the Chair be unable to perform his/her duties as Chair, the Vice-Chair shall serve as acting Chair until the next Board meeting, at which time a new Chair shall be elected to fulfill the remaining term.
Article 21 Responsibilities of the Board of Directors
The responsibilities of the Board of Directors :
1. To review BFA annual reports and annual budgets presented by the Secretariat for submission to the GMM;
2. To appoint the Secretary-General and deputy Secretary-Generals of BFA;
3. To review Amendments to the Charter of BFA;
4. To approve and adopt substantive rules and regulations of BFA;
5. To decide to convene the GMM, review and adopt the proposed agenda of the GMM; and
6. To execute any policy, act or duty delegated by the GMM.